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["Fuel RFP No: TCC/2025/09/0002/106003/RFP    Annexure B - Technical Evaluation ",null,null,"Technical Evaluation Criteria "]
["Instructions for completion:\n\n1. Respondents are to prepare a technical submission which contains all of the required documentation in this document.\n2. Respondents are required to label the technical submission as 'Annexure B: Technical' in their bid proposal.\n3. Respondents are to collate all documents and provide a table of contents for ease of reference.\n4. Respondents are to note that failure to provide a Technical response to all four elements contained in this document, will result in disqualification."]
["Element","#","Transnet Minimum Technical Requirements","Proof of Evidence Required\n[Reference appendix where evidence is contained]","Scoring Points","Scoring Methodology"]
[]
["1. Capacity to Supply","1.1","Capacity to supply Diesel [50ppm, 10ppm where available] minimum 2 million litres per month","Signed confirmation letter on the official letterhead of an oil company or licensed importer confirming the bidder’s ability to supply a minimum of 2 000 000 (two million) litres per month; or, where the bidder is a manufacturer, a signed confirmation letter on the bidder’s official company letterhead confirming the ability to supply a minimum of 2 000 000 litres per month.\n\nNote: Where the signed confirmation letter is issued by a licensed importer, the importer must explicitly confirm that they are a regular importer into South Africa, including details of the ports of entry utilised and the storage terminals through which imports have historically been conducted. Failure to include these details shall result in the confirmation letter being deemed non-responsive and invalid, and the bidder will score zero (0) points for this criterion.",30,"\n30 points = Signed confirmation letter on the official letterhead of an oil company or licensed importer confirming the bidder’s ability to supply more than 2 000 000 (two million) litres per month; or, where the bidder is a manufacturer, a signed confirmation letter on the bidder’s official company letterhead confirming the ability to supply more than 2 000 000 (two million) litres per month.\n\n20 points = Signed confirmation letter on the official letterhead of an oil company or licensed importer confirming the bidder’s ability to supply between 1 500 001 (one million five hundred thousand and one) and 2 000 000 (two million) litres per month; or, where the bidder is a manufacturer, a signed confirmation letter on the bidder’s official company letterhead confirming the ability to supply between 1 500 001 and 2 000 000 litres per month.\n\n10 points = Signed confirmation letter on the official letterhead of an oil company or licensed importer confirming the bidder’s ability to supply 1 000 001 (one million and one) to 1 500 000 (one point five million) litres per month; or, where the bidder is a manufacturer, a signed confirmation letter on the bidder’s official company letterhead confirming the ability to supply between 1 000 001 and 1 500 000 litres per month.\n\n0 point = No signed confirmation letter submitted; or letter not on official company letterhead; or confirmation letter does not reflect the minimum required capacity of 1 000 000 litres per month."]
[]
["2. Company Experience\n\nNote: Bidders may submit one (1) reference letter from a current or previous client for use across one or more sub‑criteria under Section 2 (sub‑criteria 2.1, 2.2 and/or 2.3), provided the letter clearly and separately meets the requirements of each applicable sub‑criterion in this RFP.\n\nIt is the bidder’s responsibility to ensure the reference letter includes all required information, including contract start and end dates (or confirmation of an ongoing contract), monthly bulk fuel volumes supplied, and customer satisfaction ratings (where applicable), in the prescribed format.\n\nReference letters that do not clearly support a specific sub‑criterion will not be scored for that sub‑criterion, even if accepted for another. For the purposes of this criterion, “client” refers to the end user or ultimate recipient of the product and excludes intermediaries, resellers, or third parties acting as agents or on‑sellers. Transnet reserves the right to assess each sub‑criterion independently, verify submitted information, and allocate points strictly in line with the RFP evaluation criteria.","2.1","Company experience in supplying bulk fuel, measured as the cumulative number of years during which the bidder has supplied bulk petroleum products (e.g. diesel or petrol) to commercial, industrial, or institutional clients.","Signed reference letter(s) from the bidder’s current and/or previous clients demonstrating that the bidder has supplied bulk fuel within the last seven (7) years, calculated from the date of issue of this RFP. The reference letter(s) must, amongst other relevant details, clearly indicate the start date and end date of the supply period.\n\nNB: Bidders are advised that Transnet will calculate the cumulative number of years during which the bidder has supplied and/or is currently supplying bulk fuel, based on the submitted reference letter(s), in order to determine the number of points to be allocated. Overlapping periods will not be counted more than once.\n\nThe reference letter must be on the client’s official letterhead and must include: company name, the position of the contact person, phone number, duration of supply of bulk fuel services provided, as well as the start date and end date of the contract period (or a clear indication if the contract is ongoing).",15,"15 points shall be awarded for contracts from previous or current clients with a duration of five (5) years or longer.\n\n10 points shall be awarded for contracts from previous or current clients with a duration of four (4) years but less than five (5) years.\n\n5 points shall be awarded for contracts from previous or current clients with a duration of two (2) years but less than four (4) years\n\n0 point shall be awarded for contracts from previous or current clients with a duration of less than two (2) years."]
[null,"2.2","Company experience in supplying fuel (cumulative volumes in litres)","Signed reference letter(s) from the bidder’s current and/or previous clients demonstrating that the bidder has supplied bulk fuel within the last seven (7) years, calculated from the date of issue of this RFP. The reference letter(s) must, amongst other relevant details, clearly indicate the monthly fuel volumes delivered for the duration of the contractual period.\n\nThe reference letter must be on the client’s official letterhead and must include: company name, the position of the contact person, phone number, duration of supply of bulk fuel services provided, as well as a clear confirmation of the average monthly fuel volume delivered (in litres per month).",15,"15 points: Reference letter on the client’s official letterhead confirming a monthly fuel volume delivered of at least 1 000 000 (one million) litres per month.\n\n10 points: Reference letter on the client’s official letterhead confirming a monthly fuel volume delivered of 600 000 litres or more but less than 1 000 000 litres per month.\n\n5 points: Reference letter on the client’s official letterhead confirming a monthly fuel volume delivered of 400 000 litres or more but less than 600 000 litres per month.\n\n0 point: No documentation submitted; or a reference letter confirming a monthly fuel volume delivered of less than 400 000 litres per month; or a reference letter not issued on the client’s official letterhead."]
[null,"2.3","Customer Satisfanction level ","At least one (1) client reference letter, not older than seven (7) years from the date of issue of this RFP, must be submitted. The reference letter must be issued on the official letterhead of the client serviced and must confirm that bulk fuel supply was provided, be it as the bidding company that is responding, or with its signed JV partner and/or signed sub-contractor that is bidding with, or as an individual that provided Supply of bulk fuel if a new start up/JV or new entrant. \n\nThe reference letter must be on the client’s official letterhead and must include: company name, the position of the contact person, phone number, duration of Supply of bulk fuel services provided, the percentage/rating level of customer satisfaction out of 100% customer satisfaction, be it either Excellent (>95%) or Very Good (>90% and =/<95%), Good (>80%=/<90%), Acceptable (>70%=/<80%) or Poor (>60% and=/<70%) or Unacceptable (=/<60%) rating.\n\nWhere a bidder submits more than one reference letter, Transnet will use the reference letter with the highest customer satisfaction score to allocate the relevant score to the bidder.  ",10,"\n1 reference letter with >95% Excellent satisfaction = 10\n\n1 reference letter with>90% and =/<95% Very Good satisfaction = 8\n\n1 reference letter with >80% and =/<90% Good satisfaction = 6\n\n1 letters with >70% and =/<80% Acceptable satisfaction =4\n\n1  letter with >60% and=/<70% Poor satisfaction = 2\n\n0 =/<60% Unacceptable satisfaction or no customer feedback = 0 \n"]
[]
["3. Compliance","3.1","Product Quality compliance with the relevant standards (MARPOL Annex VI as per SAMSA (IMO) requirements or equivalent)","The Bidder must submit proof of product quality compliance in the form of Product Quality compliance documentation, namely a Product Quality Certificate and/or Certificate of Analysis, issued by a SANAS‑accredited laboratory, in accordance with SANS requirements. The documentation must demonstrate compliance with MARPOL Annex VI (as per SAMSA / IMO requirements) or an equivalent recognised standard. The certificate(s) must be issued within the last three (3) months prior to the closing date of the RFP.\n\nNote: The submitted certificate(s) must correspond to and be issued in respect of the oil company or licensed importer that has provided the confirmation of the bidder’s supply capacity under criterion 1.1 (minimum 2 000 000 litres per month).\n\nNote: In the case of an unincorporated Joint Venture (JV), the certificate must be issued in the name of at least one JV partner. The appointed bidder will be required to ensure that the relevant product quality certification remains valid for the full duration of the contract.",10,"10 points = A valid Product Quality Certificate and/or SANAS‑accredited Certificate of Analysis is submitted and meets the stated requirements.\n\n0 point = The required certificate is not submitted, is not SANAS‑accredited, is expired, or does not meet the stated requirements."]
[null,"3.2","Compliance with Environmental Regulations","The Bidder must submit proof of an Environmental Management System (EMS) in the form of a valid ISO 14001 Environmental Management System certificate, issued by an accredited certification body. The certificate must be applicable to the bidder’s operations, relevant to the scope of the tender, and valid as at the closing date of the RFP.\n\nNote: In the case of an unincorporated Joint Venture (JV), the certificate must be issued in the name of at least one JV partner. The appointed bidder will be required to ensure that the ISO 14001 certification remains valid for the full duration of the contract.",5,"5 points =  A valid ISO 14001 certificate is submitted and meets the stated requirements.\n\n0 point = The ISO 14001 certificate is not submitted, is expired, is not issued by an accredited certification body, or does not meet the stated requirements."]
[null,"3.3","Compliance with Safety Regulations","The Bidder must submit proof of an Occupational Health and Safety (OHS) management system in the form of a valid ISO 45001 Occupational Health and Safety Management System certificate, issued by an accredited certification body. The certificate must be applicable to the bidder’s operations, relevant to the scope of the tender, and valid as at the closing date of the RFP.\n\nNote: In the case of an unincorporated Joint Venture (JV), the certificate must be issued in the name of at least one JV partner. The appointed bidder will be required to ensure that the ISO 45001 certification remains valid for the full duration of the contract.",5,"5 points = A valid ISO 45001 certificate is submitted and meets the stated requirements.\n\n0 points = The ISO 45001 certificate is not submitted, is expired, is not issued by an accredited certification body, or does not meet the stated requirements."]
["4. Deliveries","4.1","Confirmation of Logistics and Transportation Capability for Fuel Delivery","The Bidder must submit proof of logistics and transportation capability. In the case where the bidder does not have own transportation capability, a signed and valid logistics agreement with an outsourced logistics provider, subcontractor, or unincorporated JV partner must be submitted. In the case where the bidder has own transportation capability, documentary proof of fleet ownership or control must be submitted, including number of vehicles/tankers, capacity, and registration documents.\n\nNote: All documentation must be valid as at the closing date of the RFP and, in the case of a JV, in the name of at least one JV partner.",10,"\n10 points =   A fully compliant submission is provided demonstrating logistics and transportation capability. In the case where the bidder does not have own transportation capability, a valid and signed logistics agreement with an outsourced logistics provider, subcontractor, or unincorporated JV partner is submitted. In the case where the bidder has own transportation capability, complete documentary proof of fleet ownership or control is submitted, including number of vehicles/tankers, capacity, and registration documents, all of which must be valid as at the closing date of the RFP.\n\n0 point= No submission is provided, or the submitted documentation is incomplete, expired, invalid, or does not adequately demonstrate logistics and transportation capability in accordance with the requirements of the RFP."]
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[{"$nulls":3},"Minimum qualifying score required:",80]