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["TERMS OF REFERENCE FOR THE PROCUREMENT OF HYPERCONVERGED INFRASTRUCTURE AND IMPLEMENTATION SERVICES"]
[]
["SUPPLIER NAME:"]
[]
["MANDATORY CHECKLIST  D1"]
["COMPLIANCE WITH MANDATORY AND ADMINISTRATIVE REQUIREMENTS"]
[]
["All service providers must complete the Mandatory Compliance Checklist and include it as part of their proposal submission."]
[]
["1. Each item must be marked as “Compliant (Yes)” or “Non-Compliant (No)”, and accompanied by a reference to the relevant section or page number in the proposal where supporting evidence can be found."]
[]
["2. Proposals that omit the checklist or fail to provide clear references will be deemed non-responsive and excluded from cost evaluation."]
[]
["3. Proposals that are deemed Non-Compliant and do not comply with all items listed in this Mandatory Requirement will be disqualified"]
[]
["Category","#","Requirement","Compliant (Yes)","Compliant (No)","Proposal Reference ","Notes"]
["Submission & Administrative Compliance",1,"Bid submitted on or before the closing date and time","☐","☐"]
[null,2,"Correct use of the two‑envelope system (Technical and Financial separated, sealed and clearly marked)","☐","☐"]
[null,3,"No pricing or financial information included in the Technical Proposal","☐","☐"]
[null,4,"All mandatory checklists completed and signed","☐","☐"]
["Legal & Financial",5,"All required SBD forms completed, signed and submitted","☐","☐"]
[null,6,"Bidder registered on Central Supplier Database (CSD)","☐","☐"]
[null,7,"Tax compliance status verified as compliant on CSD","☐","☐"]
[null,8,"Where applicable, all JV/Consortium/Sub‑contractors registered on CSD and tax compliant","☐","☐"]
["Briefing Session",9,"Attendance of compulsory briefing session (if applicable)","☐","☐"]
["OEM & Accreditation",10,"Valid OEM letter confirming bidder is an authorised HCI implementation services partner","☐","☐"]
[null,11,"Compliance with SITA RFB 2003 – bidder listed on the database","☐","☐"]
[null,12,"Accreditation for the required province as per SITA RFB 2003","☐","☐"]
[null,13,"Full (not partial) accreditation applicable to the scope of work","☐","☐"]
["General Compliance",14,"Compliance with all mandatory requirements listed in Annexure D2","☐","☐"]
[]
["Bidder Declaration:"]
["I declare that the information provided above is true and correct."]
[]
["Bidder Name: "]
["Authorised Signatory: "]
["Signature:"]
["Date:"]

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["TERMS OF REFERENCE FOR THE PROCUREMENT OF HYPERCONVERGED INFRASTRUCTURE AND IMPLEMENTATION SERVICES"]
[]
["SUPPLIER NAME:"]
[]
["MANDATORY CHECKLIST  D2"]
["COMPLIANCE WITH TECHNICAL REQUIREMENTS AND SPECIFICATIONS"]
[]
["1. All service providers must complete the Mandatory Compliance Checklist and include it as part of their proposal submission."]
[]
["2. Each item must be marked as “Compliant (Yes)” or “Non-Compliant (No)”, and accompanied by a reference to the relevant section or page number in the proposal where supporting evidence can be found."]
[]
["3. Proposals that omit the checklist or fail to provide clear references will be deemed non-responsive and excluded from cost evaluation."]
[]
["4. Proposals that are deemed Non-Compliant and do not comply with all items listed in this Mandatory Requirement will be disqualified"]
[]
["5. Bidders must demonstrate full compliance with all specifications."]
[]
["6. All items must be supported by technical datasheets, diagrams, or descriptions"]
[]
["Category","#","Requirement","Compliant (Yes)","Compliant (No)","Proposal Reference ","Notes"]
["GENERAL SOLUTION REQUIREMENTS",1,"Supply, configuration and data migration from Dell blade infrastructure to HCI at Pretoria Head Office and Centurion Data Centre","☐","☐"]
[null,2,"Migration performed on VMware virtualisation environment into a private cloud deployment","☐","☐"]
[null,3,"Supply and configuration of 42U rack including LCD and PDUs","☐","☐"]
[null,4,"Proposed HCI solution is hypervisor‑agnostic","☐","☐"]
[null,5,"vCenter Enhanced Linked Mode implemented between Head Office, Centurion and DoT Cloud","☐","☐"]
[null,6,"Each site provides a minimum of 150TB usable storage","☐","☐"]
[null,7,"Hardware solution includes generative AI‑capable architecture","☐","☐"]
["HCI COMPUTE NODES (PRETORIA & CENTURION)",8,"OEM compute nodes provided","☐","☐"]
[null,9,"Intel Xeon Gold 6444Y (or equivalent) CPU specification","☐","☐"]
[null,10,"Minimum 32GB RDIMM DDR5‑4800 memory per node","☐","☐"]
[null,11,"Dual‑port 10/25GbE networking (Nvidia ConnectX‑6 Lx or equivalent)","☐","☐"]
[null,12,"25GbE SFP28 SR transceivers supplied","☐","☐"]
[null,13,"Redundant hot‑plug power supplies","☐","☐"]
[null,14,"60 months 24/7 support with 4‑hour mission‑critical SLA","☐","☐"]
["HCI STORAGE NODES",15,"OEM storage nodes provided","☐","☐"]
[null,16,"NVMe Gen4 drives (7.68TB or equivalent)","☐","☐"]
[null,17,"Chassis supporting up to 10 NVMe drives","☐","☐"]
[null,18,"Vault Optimised Server Storage (VOSS) or equivalent","☐","☐"]
[null,19,"Redundant 1800W hot‑plug power supplies","☐","☐"]
[null,20,"60 months 24/7 support with 4‑hour mission‑critical SLA","☐","☐"]
["MANAGEMENT NODES",21,"OEM management nodes provided","☐","☐"]
[null,22,"Intel Xeon Gold 6426Y (or equivalent) CPU","☐","☐"]
[null,23,"Minimum 32GB DDR5 memory","☐","☐"]
[null,24,"Enterprise SSD storage provided","☐","☐"]
[null,25,"60 months 24/7 support with 4‑hour mission‑critical SLA","☐","☐"]
["NETWORKING – TOR & MANAGEMENT SWITCHES",26,"Two (2) TOR switches per site provided","☐","☐"]
[null,27,"TOR switches meet all port and throughput specifications","☐","☐"]
[null,28,"All required transceivers and cables included","☐","☐"]
[null,29,"Management switches provided as per Table 5","☐","☐"]
[null,30,"60 months enterprise software support and maintenance","☐","☐"]
["IMPLEMENTATION, MIGRATION & SERVICES",31,"Full project management lifecycle provided","☐","☐"]
[null,32,"Site preparation, deployment, troubleshooting and optimisation included","☐","☐"]
[null,33,"Migration from VNX5300 and Unity 300 to HCI platforms","☐","☐"]
[null,34,"VM migration included","☐","☐"]
[null,35,"Network integration, VLAN configuration and DR testing included","☐","☐"]
["TRAINING & SKILLS TRANSFER",36,"Training credits for vSphere Foundation and VCP‑VCF exams (4 resources)","☐","☐"]
[null,37,"Formal HCI infrastructure training for 4 resources","☐","☐"]
[null,38,"VMware vSphere: Install, Configure and Manage training credits","☐","☐"]
[]
["Bidder Declaration:"]
["I declare that the information provided above is true and correct."]
[]
["Bidder Name: "]
["Authorised Signatory: "]
["Signature:"]
["Date:"]