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{"sheet":"Clarifications before briefing","index":0,"n_rows":5,"n_cols":3,"rows_kept":5}
["#","CLARIFICATIONS","RESPONSES"]
[1,"Please could you kindly send me the RFP document, including:\n1. Technical specifications for the diesel locomotive engine oil\n2. Supplier requirements, CSD, B-BBEE and compliance documents needed\n3. Pricing schedule / Bill of Quantities\n4. Delivery terms and conditions","Please download the tender documents at directly from National Treasury’s e-Tender Publication Portal at www.etenders.gov.za free of charge. \n\nYou can also download the tender documents from the Transnet Portal at https://transnetetenders.azurewebsites.net"]
[2,"1. Does the client have a storage facility or supplier will have to make arrangements for storage sites nationwide?\n\n\n2. Client pays upfront or supplier delivers, then submit an invoice?","Yes, bidder will have to make their own arrangements for storage sites nationwide. We have  attached Annexure I : Delivery Locations which indicates the depots that Transnet has nationwide.\n\nPlease refer to Annexure E Master Agreement, section 19: Invoices and Payments."]
[3,"Are you able to share locations for delievery and frequencies to help with planning?","We have  attached   Annexure I : Delivery Locations which indicates the depots that Transnet has nationwide for deliveries.\n\nThe frequency will be on an as and when basis."]
[4,"Please send me a link to today’s briefing at 13:30 for SUPPLY AND DELIVERY OF DIESEL. ","Please note that the link is in the RFP document."]

{"sheet":"Clarifications on the briefing ","index":1,"n_rows":13,"n_cols":3,"rows_kept":13}
["#","CLARIFICATIONS","RESPONSES"]
[1,"Regarding Local Content or Localisation, please advise if the product needs to be produced locally. My understanding of localisation is that the product needs to be manufactured locally and not an imported product that is resold locally.","There is no local content prescribed for diesel oil however, the successful bidder will have to comply on the localisation and transformation initiatives which have been listed on the RFP as they will form condition of contract."]
[2,"Where do send CERTIFICATE OF ATTENDANCE for TRANSNET’S REPRESENTATIVE signature?","The signed Certificate of Attendance has been sent to bidders who attended the briefing session."]
[3,"Which Transnet Depots will require bulk deliveries?","Please refer to Annexure I : Delivery Locations for Transnet Depots that require bulk deliveries."]
[4,"Can the ISO9001 be in the name of the Oil company and a letter of support from the Oil company to the bidder to utilise the ISO certificate?","The bidder and the oil company must have ISO Certificate 9001 2015."]
[5,"Would you accept a TBN of 11? which is higher than the required 10.5?","The TBN of 11 would be acceptable supported by the letter of the locomotive OEMs approval of the oil."]
[6," In terms of miscibility and compatibility, will you please provide the current trade name of the oil being used. This is required to provide a technical view of compatibility.","The current oil complies to LMOA Gen 7 Perfomance Category."]
[7,"How many suppliers will be awarded for the panel? ","Only one bidder will be awarded the transaction"]
[8,"What protects the supplier in sudden big escalations in raw materials like base oil as it happened over the last few months due to the conflict in the middle east?","The pricing will be fixed annually, but if there is a 5% change upward or downward as per the adjustment formula then the bidder or Transnet can request for a price adjustment. "]
[9,"1. In case we or in a case whereby we're doing a joint venture and only one of the entities has got that ISO 9001 2015 certificate. Will it be accepted? Would our bid be accepted if only one of the entities has got that ISO the other JV partner does not? \n\n2. How many bidders does Transnet Engineering anticipate to award this contract to? I would assume that it will not be awarded to 1 bidder only.","1. All partners must be ISO 90001 2015 Compliant.\n\n2. Only one bidder will be awarded."]
[10,"I was following through during the presentation, especially as it pertains to the escalation formula. I'm not sure if you are aware we are in the in the petroleum industry, we are such an unprecedented situation we have hardly seen before, where raw materials of the products are not predictable. I mean, the base oil, which is the huge component of the lubricant, would go up three times maybe in a week. So I see, if I'm not mistaken, the formula has incorporated 6% on an annual basis. And I mean, if I can recall from March to date, we have had more than 50% increment. ","The pricing will be fixed annually, but if there is a 5% change upward or downward as per the adjustment formula then the bidder or Transnet can request for a price adjustment."]
[11,"We note that there is about 180 days from which this has been submitted up until such time the adjudication takes place. Given this context I'm sure you would understand that a lot would have taken place during that moment. So is there any flexibility from the side of Transnet to say that we understand the situation in the industry. Therefore, whatever would have submitted during the time of tendering might be something totally different during the time of adjudication.","The pricing will be fixed annually, but if there is a 5% change upward or downward as per the adjustment formula then the bidder or Transnet can request for a price adjustment."]
[12,"I know this meeting is for direct bids. If we were not to bid directly and use an alternate supplier, can that process or any parameters around that also just be addressed when responding?","Transnet will only accept direct bids."]

{"sheet":"Clarifications after briefing","index":2,"n_rows":5,"n_cols":3,"rows_kept":5}
["#","CLARIFICATIONS","RESPONSES"]
[1,"Kindly clarify for me, on the space for Respondent's Representative is it a name or signature?","The space is for the signature and name of the person signing."]
[2,"1. *Fixed Price vs Escalation*  \n    Is the price per litre fixed for the entire contract period, or does the RFP allow for fuel price escalation/adjustments during the contract?\n2. *Fuel Neutrality / Surcharge Clause*  \n    Is there any provision for a fuel surcharge or monthly adjustment linked to the coastal diesel index, similar to other Transnet contracts?\n3. *Threshold for Price Review*  \nIf diesel increases significantly during the contract, is there a threshold or process for price review? Or should we build in a buffer by quoting based on the current maximum diesel rate?\nWe want to make sure our pricing includes VAT and Free Delivery and is sustainable for the full contract period.","The pricing will be fixed annually, but if there is a 5% change upward or downward as per the bidder's adjustment formula then the bidder or Transnet can request for a price adjustment. "]
[3,"In reference to the above tender, I see the briefing session was held on the 10 July 2026. Was it a compulsory session?","It was a non-compulsory RFP briefing."]
[4,"\nI hereby request a Technical Data Sheet for both items.\n","\nSAE No.20W-40\nViscosity, cSt @ 40 °C 140\nViscosity, cSt @ 100 °C 15,1\nViscosity Index, min. 110\nFlash Point, °C, min. 220\nPour Point, °C, max.-3\nTotal Base No., mg KOH/g, min.10.5"]