{"text_format":"3","workbook":"xlsx","n_sheets":4,"sheets":["Notes to Bidders","Byls Bridge","Labour","Cleaner"],"not_rendered":{"defined_names":1},"read":"whole","date_system":"1900"}

{"sheet":"Notes to Bidders","index":0,"n_rows":35,"n_cols":6,"rows_kept":35,"merged":[[2,1,2,2],[2,3,2,7],[3,1,3,2],[3,3,3,7],[4,1,4,2],[4,3,4,7],[5,1,5,2],[5,3,5,7],[6,1,6,7],[7,1,7,7],[8,1,8,7],[9,1,9,7],[10,1,10,7],[11,1,11,7],[12,1,12,7],[13,1,13,7],[14,1,14,7],[15,1,15,7],[16,1,16,7],[17,1,17,7],[18,1,18,7],[19,1,19,7],[20,1,20,7],[22,1,22,6],[23,1,23,7],[27,1,27,3],[27,5,27,7],[28,1,28,3],[28,5,28,7],[31,1,31,3],[31,5,31,7],[32,1,32,3],[32,5,32,7],[34,1,34,7]]}
[]
[]
[null,"TENDER NUMBER",null,"PROVISION OF OFFICE CLEANING SERVICES FOR FIVE YEARS"]
[null,"TENDER NAME",null,"ECIC05P-2025/26"]
[null,"CONTRACT PERIOD",null,"FIVE YEARS (60 MONTHS)"]
[null,"NAME OF BIDDER"]
[null,"Notes:"]
[null,"1. The Bidders must complete ALL Green cells in full, including the Cover Sheet and must take note of all notes that are included on the pricing template before compiling a price proposal. "]
[null,"2. Bidders must note that number of Cleaner and Cleaner/Supervisor."]
[null,"3. Bidders must input their company name on the green field labelled \"Bidder's Name\" on all such fields of the pricing template."]
[null,"4. Bidders are not allowed to change the format of this pricing template; any changes by the bidders may result in their bid being non-responsive. The bidders can provide comments on under each cluster provided."]
[null,"5. All prices provided by the bidder must EXCLUDE VAT, the formulae in the tables will add VAT at 15% automatically. The prices must be given in South African Rand and must be all inclusive as no additional costs will be allowed. Where a bidder is not registered as a VAT Vendor, ECIC will ignore the VAT component in determining the bid price."]
[null,"6. The bidder's price proposal MUST be inclusive of all ECIC's requirements as per the bid document and must align to their proposal on staffing plan."]
[null,"7. The pricing is to remain firm for 180 days from the closing date of this tender; ECIC reserves the right to negotiate with the recommended bidder prior to signing of the contract."]
[null,"8. Bidders must propose annual escalation relating to any other costs quoted for the services to be rendered excluding Labour. Escalation relating to Labour costs will be as per SECTORAL DETERMINATION: CONTRACT CLEANING SECTOR, SOUTH AFRICA"]
[null,"9.  Bidders are required to submit BOTH THE SIGNED COPY OF THE PRICING TEMPLATE AND THE MS EXCEL (SOFT COPY) VERSION OF THE TEMPLATE. In the event that the bidder submits a physical proposal, bidders are also required to submit the MS Excel (soft copy) version of the template on a memory stick/flash drive. ECIC will not evaluate a proposal received from a bidder that does not provide both the signed copy of the pricing template and the MS Excel (soft copy) version of the template."]
[null,"10. Under tab \"Labour\" - All Bidders are to provide the rate per m² for ad-hoc cleaning services for Table 1.2 (Ad-Hoc Service) and for Table 1.1 (Additional labour) is rate per 8 hour shift."]
[null,"11.The column for \"Other Costs\" in the clusters must excludes costs relating to Ad-hoc services under tab \"Labour\"."]
[null,"12. Under tab \"Labour\" sheet (Table 1.2) the rate per square meter must include any other cost direct or indirect excluding labour cost as labour cost has already been catered for under Table 1.1. "]
[null,"13. BIDDERS MUST ENSURE THAT ALL FIELDS ARE LEGIBLE. ECIC WILL NOT EVALUATE BIDS THAT CONTAIN INELIGIBLE INFORMATION."]
[]
[]
[null,"Note to the bidder"]
[null,"Complete the section highlighted in \"Green\" . Sections highlighted in \"Grey\" below are electronically editable."]
[]
[]
[]
[null," "]
[null,"Bidder Representative: Name",{"$nulls":3},"Capacity"]
[]
[]
[]
[null,"Signature",{"$nulls":3},"Date"]
[]
[null,"BIDDERS MUST ENSURE THAT ALL FIELDS ARE LEGIBLE. ECIC WILL NOT EVALUATE BIDS THAT CONTAIN INELIGIBLE INFORMATION."]

{"sheet":"Byls Bridge","index":1,"n_rows":44,"n_cols":20,"rows_kept":44,"merged":[[1,0,4,0],[1,2,1,19],[2,2,2,19],[3,2,3,19],[4,2,4,19],[6,8,6,17],[7,2,8,2],[7,3,8,3],[7,4,8,4],[7,5,8,5],[7,6,8,6],[7,7,8,7],[7,9,8,9],[7,10,8,10],[7,11,8,11],[7,12,8,12],[7,13,7,16],[7,17,8,17],[9,1,10,1],[9,2,10,2],[9,3,10,3],[9,4,10,4],[9,5,10,5],[9,6,10,6],[9,10,10,10],[9,11,10,11],[9,12,10,12],[9,13,10,13],[9,14,10,14],[9,15,10,15],[9,16,10,16],[9,17,10,17],[9,18,10,18],[11,10,11,16],[12,1,12,16],[13,1,13,16],[14,1,14,16],[16,2,21,2],[16,4,16,6],[16,10,16,19],[17,4,17,6],[17,10,17,19],[18,4,18,6],[19,4,19,6],[20,4,20,6],[21,3,21,6],[21,9,21,19],[24,2,24,6],[27,3,27,6],[28,1,28,6],[29,1,29,6],[33,1,33,2],[33,5,33,7],[34,1,34,2],[34,5,34,7],[37,1,37,2],[37,5,37,7],[38,1,38,2],[38,5,38,7],[41,1,41,8],[42,1,42,8],[43,0,44,19],[45,1,45,8],[46,1,46,8]]}
[]
["Tender details","Tender description",{"$f":"'Notes to Bidders'!D3","v":"PROVISION OF OFFICE CLEANING SERVICES FOR FIVE YEARS"}]
[null,"Reference No",{"$f":"'Notes to Bidders'!D4","v":"ECIC05P-2025/26"}]
[null,"Contract period",{"$f":"'Notes to Bidders'!D5","v":"FIVE YEARS (60 MONTHS)"}]
[null,"Company (Bidder’s name)",{"$f":"'Notes to Bidders'!D6","v":0}]
[]
[null,"Table 1: Number of cleaners",{"$nulls":6},"MONTHLY COST",{"$nulls":9},"PER YEAR"]
[null,"City","Building Name","Type of Building","Total Area m²","No of Floors","Service required","Type of Employee","No of working hrs p/m","Total rate p/m (excl VAT)","Equipment Cost-Monthly Cost (Excluding VAT)","Consumables Cost-Monthly Cost   (Excluding VAT)","Administration Cost-Monthly Cost (Excluding VAT)","Other cost(s) (Monthly Cost) (Indicate the cost type below (block highlighted in light blue) and the rand amount thereafter (block highlighted in green)), exclusive of Value Added Tax",{"$nulls":3},"Total Cost (Excluding VAT) ","BI- ANNUAL DEEP CLEANING (SINGLE COST, I.E. FOR ONE DEEP CLEANING SESSION. THE COST WILL BE AUTOMATICALLY DOUBLED IN THE TOTAL BID AMOUNT SECTION BELOW)","Comments, if any"]
[{"$nulls":18},"Upholstery and carpets"]
[null,"Pretoria","Byls Bridge Office Park \nBuilding 9, Fourth Floor","Office",{"v":2294,"d":"2,294"},1,"As per bid document","1 X Cleaner",160,{"$f":"Cleaner!E25","v":{"v":0,"d":"R0.00"}},{"$nulls":7},{"$f":"J10+J11+K10+L10+Q10+M10+N10+O10+P10","v":{"v":0,"d":"R0.00"}}]
[{"$nulls":7},"1 X Cleaner",160,{"$f":"Cleaner!E25","v":{"v":0,"d":"R0.00"}}]
[{"$nulls":10},"Bidder to complete the section above highlighted in \"Green and Light Blue\"",{"$nulls":7},"Bidder to complete the section above highlighted in \"Green\""]
[null,"Total Cost EXCL. VAT",{"$nulls":15},{"$f":"SUM(R10:R11)","v":{"v":0,"d":"R0.00"}}]
[null," VAT@15%",{"$nulls":15},{"$f":"R13*15%","v":{"v":0,"d":"R0.00"}}]
[null,"Total Cost INCL. VAT",{"$nulls":15},{"$f":"R13+R14","v":{"v":0,"d":"R0.00"}}]
[]
[null,null,"Tender Value","Year 1 ","Total Contract Value (Year 0, excl. price escalation)",{"$nulls":3},{"$f":"(R15*12)+(S10*2*1.15)","v":{"v":0,"d":"R0.00"}},null,"Note to the bidder"]
[{"$nulls":3},"Year 2","Year 1 Annual escalation (%)",{"$nulls":3},{"$f":"(I17*D27)+I17","v":{"v":0,"d":"R0.00"}},null,"Complete the section highlighted in \"Green\" and \"Light Blue\""]
[{"$nulls":3},"Year 3 ","Year 2 Annual escalation (%)",{"$nulls":3},{"$f":"(I18*E27)+I18","v":{"v":0,"d":"R0.00"}}]
[{"$nulls":3},"Year 4 ","Year 3 Annual escalation (%)",{"$nulls":3},{"$f":"(I19*F27)+I19","v":{"v":0,"d":"R0.00"}}]
[{"$nulls":3},"Year 5","Year 4 Annual escalation (%)",{"$nulls":3},{"$f":"(I20*G27)+I20","v":{"v":0,"d":"R0.00"}}]
[{"$nulls":3},"Total Contract Value (60 months Incl. price escalation)",{"$nulls":4},{"$f":"SUM(I17:I21)","v":{"v":0,"d":"R0.00"}},"Total bid amount to be used for Preferential Points Evaluation. In the event that a bidder is not a registered Value Added Tax vendor, ECIC will remove the VAT portion from the total bid amount. The bid amount will be evaluated excluding VAT."]
[]
[]
[null,null,"Annual Escalation Rate"]
[null,null,"Description","Year 2","Year 3","Year 4","Year 5"]
[null,null,"Annual Escalation excluding labour (%)"]
[{"$nulls":3},"Bidder to complete the section above highlighted in \"Green\""]
[null,"Note to the bidder"]
[null,"Complete the section highlighted in \"Green\" and \"Light Blue\""]
[]
[]
[]
[null,{"$f":"'Notes to Bidders'!B28","v":" "},{"$nulls":3},{"$f":"'Notes to Bidders'!F28","v":0}]
[null,"Bidder Representative: Name",{"$nulls":3},"Capacity"]
[]
[]
[{"$nulls":5},{"$f":"'Notes to Bidders'!F32","v":0}]
[null,"Signature",{"$nulls":3},"Date"]
[]
[]
[null,"ECIC takes cognisance to the fact that labour component of the cost is subject to Sectoral Determination and it can be adjusted at any time by the Minister of Labour. To cover for such amendment, the bid amount will be evaluated based on the bid amount provided by the bidder, including the annual increases excluding labour component. The labour component will be increased in line with the effective date of the Sectoral Determination."]
[]
[{"$f":"'Notes to Bidders'!B35","v":"BIDDERS MUST ENSURE THAT ALL FIELDS ARE LEGIBLE. ECIC WILL NOT EVALUATE BIDS THAT CONTAIN INELIGIBLE INFORMATION."}]

{"sheet":"Labour","index":2,"n_rows":31,"n_cols":3,"rows_kept":31,"merged":[[0,0,3,0],[5,1,5,2],[11,1,11,2],[12,1,12,2],[30,0,30,2]]}
["Tender details","Tender description",{"$f":"'Byls Bridge'!C2","v":"PROVISION OF OFFICE CLEANING SERVICES FOR FIVE YEARS"}]
[null,"Reference No",{"$f":"'Byls Bridge'!C3","v":"ECIC05P-2025/26"}]
[null,"Contract period",{"$f":"'Byls Bridge'!C4","v":"FIVE YEARS (60 MONTHS)"}]
[null,"Company (Bidder’s name)",{"$f":"'Byls Bridge'!C5","v":0}]
[]
[null,"Table 1.1 Additional Labour (Ad Hoc)"]
[null,"Description","Rate per 8 hour shift (Day Shift)"]
[null,"Sundays"]
[null,"Normal weekdays"]
[null,"Statutory holidays"]
[null,"Saturdays"]
[]
[null,"Table 1.2  Ad hoc services"]
[null,"Description","Rate per Square Meter"]
[null,"CARPET CLEANING: Price for the cleaning (shampoo, wash, powder clean, etc.) of carpets"]
[null,"FLOODING CLEAN-UP: Price for mopping, vacuuming, shampoo of floors in the event of flooding etc. "]
[null,"WASHING OF WALLS: Price for the cleaning (shampoo, wash, powder clean, etc.) of walls"," "]
[null,"DEEP CLEANING: Price for the deep cleaning"," "]
[]
[null,null,"Bidder to complete the section above highlighted in \"Green\""]
[]
[null,{"$f":"'Notes to Bidders'!B28","v":" "},"The information provided in this sheet will not be used for evaluation purposes."]
[null,"Bidder Representative: Name"]
[]
[]
[null,"Signature"]
[]
[null,{"$f":"'Notes to Bidders'!F32","v":0}]
[null,"Date"]
[]
[{"$f":"'Notes to Bidders'!B35","v":"BIDDERS MUST ENSURE THAT ALL FIELDS ARE LEGIBLE. ECIC WILL NOT EVALUATE BIDS THAT CONTAIN INELIGIBLE INFORMATION."}]

{"sheet":"Cleaner","index":3,"n_rows":44,"n_cols":5,"rows_kept":44,"merged":[[0,0,3,0],[0,2,0,4],[1,2,1,4],[2,2,2,4],[3,2,3,4],[5,0,5,4],[25,0,25,3],[26,0,26,4],[27,0,27,4],[28,1,28,4],[29,1,29,4],[30,1,30,4],[31,1,31,4],[32,1,32,4],[33,1,33,4],[35,1,35,4],[36,1,36,4],[38,0,38,4],[39,0,39,4],[40,0,40,4],[41,0,41,4],[43,0,45,4]]}
["Tender details","Tender description",{"$f":"'Byls Bridge'!C2","v":"PROVISION OF OFFICE CLEANING SERVICES FOR FIVE YEARS"}]
[null,"Reference No",{"$f":"'Byls Bridge'!C3","v":"ECIC05P-2025/26"}]
[null,"Contract period",{"$f":"'Byls Bridge'!C4","v":"FIVE YEARS (60 MONTHS)"}]
[null,"Company (Bidder’s name)",{"$f":"'Byls Bridge'!C5","v":0}]
[" "]
["LABOUR REGULATED MINIMUM MONTHLY SALARY PER CLEANER, YEAR 1 (NORMAL TIME)"]
["#","ITEM","DESCRIPTION","Rate","Monthly Quoted Salary"]
[1,"Basic monthly wage cost","Quoted Rand amount x 40 hours per week x 4.33 weeks",null,{"$f":"D9*40*4.33","v":{"v":0,"d":"R0.00"}}]
[null,"Hourly rate","Hourly rate"]
[null,"Daily rate","8 hrs per day",null,{"$f":"D9*8","v":{"v":0,"d":"R0.00"}}]
[null,"Weekly wage cost","Hourly wage x 40 hours (week)",null,{"$f":"D9*40","v":{"v":0,"d":"R0.00"}}]
[2,"Leave provisions",null,null,{"$f":"SUM(E13:E15)","v":{"v":0,"d":"R0.00"}}]
[null,"Annual leave","15 days per year",null,{"$f":"(D9*8*15)/12","v":{"v":0,"d":"R0.00"}}]
[null,"Sick leave","10 days per year",null,{"$f":"(D9*8*10)/12","v":{"v":0,"d":"R0.00"}}]
[null,"Family responsibility","3 days per year",null,{"$f":"(D9*8*10)/12","v":{"v":0,"d":"R0.00"}}]
[3,"Other: Employer contribution",null,null,{"$f":"SUM(E17:E23)","v":{"v":0,"d":"R0.00"}}]
[null,"Provident fund","5.25% of monthly wage",null,{"$f":"E8*5.25%","v":{"v":0,"d":"R0.00"}}]
[null,"Bonus","4.33 weeks for a full 12 months",null,{"$f":"E8/12","v":{"v":0,"d":"R0.00"}}]
[null,"UIF","1% of basic monthly wage",null,{"$f":"E8*1%","v":{"v":0,"d":"R0.00"}}]
[null,"COID","1.6% of basic monthly wage",null,{"$f":"E8*1.6%","v":{"v":0,"d":"R0.00"}}]
[null,"Training levy","SDL = 1,92% of wage",null,{"$f":"E8*1.92%","v":{"v":0,"d":"R0.00"}}]
[null,"Uniform  (for summer and winter uniform)","Quoted amount per year (for summer and winter uniform)",null,{"$f":"D22/12","v":{"v":0,"d":"R0.00"}}]
[null,"Severance pay","1.92% of basic monthly wage",null,{"$f":"E8*1.92%","v":{"v":0,"d":"R0.00"}}]
[4,"Monthly Labour Cost ( per 1 x cleaner )","A1 + A2 + A3",null,{"$f":"SUM(E16+E12+E8)","v":{"v":0,"d":"R0.00"}}]
[5,"Total monthly labour cost per cleaner required",1,null,{"$f":"C25*E24","v":{"v":0,"d":"R0.00"}}]
["TOTAL LABOUR COST FOR THE INITIAL CONTRACT PERIOD OF 12 MONTHS (FIRST TWELVE MONTHS)",{"$nulls":3},{"$f":"E25*12","v":{"v":0,"d":"R0.00"}}]
["Bidder to complete the section above highlighted in \"Green\""]
["I, the undersigned, hereby commit my company to pay my employees according to the above-mentioned salary template."]
[]
[null,"Signature"]
[null,{"$f":"'Notes to Bidders'!B28","v":" "}]
[null,"Full name and surname (Duly authorised bidder representative)"]
[null,{"$f":"'Notes to Bidders'!F28","v":0}]
[null,"Capacity"]
[]
[null,{"$f":"'Notes to Bidders'!F32","v":0}]
[null,"Date"]
[]
["IMPORTANCE NOTICE"]
["* Bidders must not pay anything less than the approved labour rate to its employees. Failure to comply will result in disqualification."]
["* Random payslips will be requested from the cleaning personnel once contract is in place."]
["* Please include the weekend and public holidays rates where applicable."]
[]
[{"$f":"'Notes to Bidders'!B35","v":"BIDDERS MUST ENSURE THAT ALL FIELDS ARE LEGIBLE. ECIC WILL NOT EVALUATE BIDS THAT CONTAIN INELIGIBLE INFORMATION."}]